Procurement & Risk Manager

OPEN EMPLOYMENT OPPORTUNITY

Are you an inquisitive, organized professional who enjoys a fast-paced environment and gets satisfaction from collaborating with others? If you are usually the “go to” person for a colleague with a question, are detail oriented, cooperative, and precise in your work, keep reading because the Procurement and Risk Manager role might be perfect for you!

We are NOT looking for someone who keeps their head down and minds their own business— in fact; we want your natural curiosity to motivate you to dig deep for answers! We need someone who will carefully weigh all the available information to help the department maintain program compliance with HUD regulations.

PositionProcurement & Risk Manager
AssignmentAdministration
Work HoursNormal work hours shall fall within the hours between 7:30 A.M. & 5:30 P.M.
Monthly Salary RangeUp to $7,916
SupervisorAssistant Director of Business Services
Final Filing DateOpen November 16, 2021 Until Filled

Position Description

Position Summary

Under the direction of the Assistant Director of Business Services, this position will plan, organize, control, and direct the operations and activities of Purchasing, Contracts, and Insurance, including property and liability insurance procurement, and Risk Management. Provide short-term and long-term planning and assure compliance with local, state, and federal laws, codes, ordinances, and Authority policies and procedures.

Essential Job Functions (If necessary, individuals with disabilities are encouraged to request reasonable accommodations to assist them in performing the essential functions of this position.)

Procurement/Risk Management

  • Manage the daily operations of Procurement and Risk Department, ensuring compliance with federal, state, and local rules regulations and vender agreements and the Authority’s insurance needs as they pertain to Risk Management.
  • Oversee activities of the legal bid process, informal quotations, and proposals; develop bid specifications, terms, and conditions. Assure compliance related to ethical and legal purchasing practices.
  • Renew and maintain insurance policies as needed; develop and evaluate policy proposals; respond to provider surveys; develop ad hoc reports for surveys; select providers; request and maintain certificates of insurance.
  • Authorize purchase orders and agreements for goods and services and develop contracts or modify existing agreements to adhere with prescribed Authority requirements and to minimize risk to the Authority.
  • Supervise the processing of Board of Commissioners agenda items requesting approval of contracts, resolutions, and personnel service agreements by the Board; oversee file maintenance of contract files and accompanying documentation.
  • Provide technical expertise, information, and assistance to managers and employees regarding assigned functions.
  • Manages HUD Section 3 contracting requirements.

Competencies and Qualifications

Behavioral Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Client Services – Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments and ensuring that our clients have been heard.

Initiative – Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Professional Behavior – Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Communication – Employee is clear, concise, and organized in all facets of communication to fully transfer understanding. Actively listens and is aware of the audience to adapt message appropriately. Strives to communicate information with appropriate personnel in a timely manner.

Teamwork – Actively and collaboratively participates, despite personal differences, towards a common goal. Employee is open to new ideas and/or approaches. Employee is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.

Integrity – Employee is honest with oneself, coworkers, and clients. Stands up for what is right even in the face of opposition.

Safety Awareness – Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Reliability & Judgment – Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Performs work in a reliable manner that is both accurate and timely.

Job Competencies and Qualification

  • Ability to understand, and interpret policies, regulations, and procedures as set forth by the Authority’s Agency Plan and HUD.
  • Knowledge of the local, state, and federal laws governing public agency procurements.
  • Ability to plan, organize, and develop a wide variety of operational and management programs and procedures. Ability to establish, monitor, and achieve departmental objectives.
  • Ability to orient other workers and explain organizational policies, rules, regulations, and procedures.
  • Knowledge of report preparation techniques and procedures, and a demonstrated ability to prepare and evaluate professional and technical reports.
  • Ability to prepare and present ideas in a clear and concise manner, both orally and in writing.
  • Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials. Ability to communicate with people from a broad range of socio-economic backgrounds.

Minimum Education, Training and/or Experience

  • Bachelor’s Degree in Public Administration, Business Administration or Economics.
  • Minimum of five (5) years progressive experience analyzing and reporting on compliance with rules, regulations, and policy development in a governmental agency.
  • An equivalent combination of education, training, and experience, which provides the required knowledge and abilities, may be substituted on a two for one basis.

Additional Requirements

  • Excellent skills in Microsoft Office suite. Preferred experience in Yardi.
  • Must be able to move, or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
  • Must possess and maintain an applicable California Driver’s License and a driving record acceptable to the Authority’s insurance carrier.
  • May be required to attend meetings after normal business hours.
  • Exempt staff work a flex schedule of eight 9-hour days and one 8-hour day with every other Friday off; exempt employees are measured on outcomes and expected to complete their work irrespective of the flex schedule.
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