Comptroller
OPEN JOB POSTING
March 1st, 2023
Position Summary
Under the general supervision of the Director of Finance, the Comptroller is responsible for assisting in the development of financial analysis and reporting and internal control practices. The incumbent is responsible for maintaining the general ledger of the Authority’s funds, Annual Contributions Contracts, and financial and fiscal matters involving receipts, expenditures, and surpluses. The Comptroller prepares reports and statements for submission to the Director of Finance. The incumbent is responsible for the analysis and accounting of financial transactions by performing bookkeeping and accounting work in the general ledger, Housing Assistance Payment (HAP) and vendor accounts payable for the Authority and its affiliate entities. Duties require the use of considerable personal initiative and independent judgement, and the ability to coordinate, input, process, and review data from several different sources.
Salary |
$103,611-125,940 Annually DOE |
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Essential Job Functions & Required Knowledge
Required Skills
Accounting: must have broad and deep knowledge of accounting regulations, procedures, and policies.
Financial Forecasting: this position provides information to financial decision makers to create financial plans, apply for loans, and create next year’s budget.
Enhancing Financial Checks and Controls: this position ensures integrity in financial reporting by formulating policies and procedures. This position also creates, maintains, and monitor and system of checks and controls that help keep the Authority safe from financial fraud.
Essential Job Functions
Responsible for closing the general ledger at the end of each month and the fiscal year end.
- Assists in the development and implementation of goals, policies, and priorities relating to fiscal management, budget, accounting, and internal control. Reviews and recommends improvements to accounting and reporting procedures and monitors compliance.
- Assist in the preparation of the annual agency budget for review by Director of Finance.
- Monitor tax return preparation and filing.
- Monitor financial reports by development partners and participate in meetings with the partners.
- Coordinate annual fiscal year-end closing.
- Oversees preparation and filing of tax returns for affiliate entities and 1099 tax forms.
- Serves as primary contact for external auditors. Works with external auditors for audit work, tax return preparation and audited FDS submission.
- Participates in the preparation and analysis of various financial statements, schedules, and reports, including the evaluation, development and implementation of additional reports as needed to fulfill the needs of other Authority departments and the Authority’s affiliate entities.
- Participates in the staff evaluation process and provides recommendations for staff training to ensure occupational growth and productivity effectiveness.
- Verifies proper authorization of accounts payable invoices and reviews invoices for correctness of general ledger account distribution of expense. Reviews input by Accounting Clerks. Maintains accounts payable computer system and files relating to vendor payments including updating and purging the computer system, working with vendors regarding discrepancies in payments, and issuing the appropriate tax statements.
- Review bank balances and activity to ensure adequate cash positions are maintained for all entities. Prepare bank transfers as required to move funds between Authority departments.
- Completes eLOCCS draws.
- Maintains and updates Cost Allocation Plan.
- Conduct internal audits including objectively reviewing business processes, evaluating the efficacy of risk management procedures that are currently in place to protect against fraud and theft of the organization’s assets.
Required Knowledge and Abilities
- Knowledge of the general operations and purpose of a public housing agency, including knowledge of policies and regulations.
- Knowledge of general accounting principles (GAAP, GAAS) and their application as well as a demonstrated ability to apply these in practice.
- Ability to perform research and provide documentation on technical accounting issues.
- Ability to make complex computations rapidly and accurately; utilize manual and automated accounting computer systems and equipment.
- Ability to assist in the planning, organizing, training and coordination of the preparation and posting of financial records.
- Ability to follow established policies and procedures in the creation and maintenance of accounting records and to understand and apply laws, regulations, and policies to the maintenance of financial records.
- Ability to maintain accounting records, analyze data, and prepare accurate reports; post and balance to certain general and subsidy ledger accounts.
- Ability to establish and maintain effective working relationships with co-workers, vendors, and the general public. Ability to identify and rectify problem areas relating to the area of work.
- Knowledge of modern office equipment including copiers, personal computers, calculators, facsimile machines, etc.
- Knowledge of personnel management techniques in an organized labor environment.
- Ability to create and maintain new accounting entities/affiliates as operations require.
- Knowledge of Low-Income Housing Tax Credits (LIHTC) and their implementation by the Authority.
- Ability to plan, organize, direct, train, and coordinate the work of the accounting office personnel.
Behavioral Competencies
Client Services – Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments, and ensuring that our clients have been heard.
Initiative – Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Professional Behavior – Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.
Communication – General Counsel is clear, concise, and organized in all facets of communication to fully transfer understanding. Actively listening and ability to adapt messaging. Strives to communicate information with appropriate personnel in a timely manner.
Teamwork – Actively and collaboratively participates, despite personal differences, towards a common goal. General Counsel is open to innovative ideas and/or approaches. General Counsel is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.
Integrity – General Counsel is honest with oneself, co-workers, and clients. Stands up for what is right even in the face of opposition.
Safety Awareness – General Counsel is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.
Reliability & Judgment – General Counsel demonstrates sound reasoning and critical thinking by making decisions in line with established expectations. Performs work in a reliable manner that is both accurate and timely.
Minimum Education, Training, and Experience
- Graduation from an accredited four-year college or university with a bachelor’s Degree in accounting or a related field.
- Five (5) years of progressive experience as an Accountant with three (3) years in a supervisory role.
- An equivalent combination of education, training, and experience, which provides the required knowledge and abilities, may be substituted on a two for one basis.
Additional Requirements
- Must be able to operate a variety of automated office machines including computers, copiers, printers, facsimile machines, telephones, etc.
- Must be able to move or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
- Must possess and maintain an applicable California Driver’s License and a driving record acceptable to the Authority’s insurance carrier. (Exceptions will be considered on a case-by-case basis)
- May be required to attend meetings after normal business hours.
- Exempt staff work a flex schedule of eight 9-hour days and one 8-hour day with every other Friday off; exempt employees are measured on outcomes and expected to complete their work irrespective of the flex schedule.
To Apply
Download, complete and submit the Housing Authority Job Application to the information below:
Human Resources Department
C\O Nancy Glossa
2575 Grand Canal Blvd. Suite 200
Stockton, CA 95207
Desk: 209-460-5017
Fax: 209-460-5117
nglossa@hacsj.org
For more information about HACSJ Job Opportunities, refer to our Employment Opportunities page.
