Human Resources Manager

OPEN JOB POSTING

October 12th, 2023

Position Summary

Under the supervision of the Director of Business Services, the Human Resources Manager is responsible for employee relations in a union environment as well administrative and technical work involved in the day-to-day management of the Authority’s payroll, benefits and HRIS programs. Responsibilities include providing support in the administration of classification, compensation, recruitment, selection, orientation, and training programs. Duties require the use of considerable personal initiative and independent judgement, and the ability to coordinate, input, process, and review data from several different sources.

Salary Range
$6,228 – 8,805 Monthly DOE
SupervisorDirector of Business Servces
Applyddo@hacsj.org

Essential Job Functions & Required Knowledge

Essential Job Functions

  • Provides consistent and timely Human Resource advice to managers and supervisors on employee relations, policy interpretation, and coaching on management issues. Responds to complaints, conducts timely investigations, prepare documentation, and make recommendations for corrective/disciplinary actions. Participates and supports Managers and Supervisors through consistent performance management coaching that includes disciplinary procedures and performance improvement plans.
  • Oversees the management and implementation of the union contract. Addresses grievances and disciplinary actions with employees, managers, and union representatives. Participants in the negotiation process of the union contract.
  • Processes payroll on a bi-weekly basis and maintains all relevant payroll data; processes payroll adjustments, including auditing timesheets for accuracy, funding changes, promotions, and separations. Reconciles payroll/leave reports from payroll vendor. Calculates and completes all wage verification written or by telephone. Prepares all payroll-related accounts payable, including gathering data, maintaining accurate records, and reconciling general ledger accounts.
  • Reports payroll to the CalPERS Retirement System on a bi-weekly basis. Updates salary, benefits, new hires, terminations, and retirements in the system.
  • Reports workers’ compensation information to the California Housing Workers Association quarterly. Reports work injuries to the CHWCA and the claim processing vendor.
  • Conducts and analyzes benefit surveys; coordinates benefit-related legal and administrative functions. Develop recommendations regarding the effectiveness of health and welfare programs, which include recommending revisions to plans, as well as new plans that are cost-effective and consistent with the benefit trends and the Authority’s objectives.
  • Coordinates the Authority’s benefit plans, including medical, dental, life, long disability, vision, retirement, and pre-tax deductions plans; acts as liaison between employees and vendors to facilitate planning and problem-solving. Organizes the agency’s open enrollment process. Conduct audits, process vendor billings, and maintain related records.
  • Manages, organizes, and controls employee files and records; develops filing system and recommends policy on record keeping and retention.
  • Develops, implements, and maintains HRIS systems, including performance appraisal and attendance systems,; providing administrative, technical, and troubleshooting assistance to managers and employees as needed.
  • Manages the process of recruitment, selection, and orientation of new employees, including conducting background checks and scheduling interviews. Interprets and assists with developing and implementing personnel policies and procedures; assures compliance with the provisions of existing Memorandum of Understandings.
  • Plans and coordinates training as required.
  • Undertakes special assignments/projects.

Required Knowledge and Abilities

  1. Knowledge of Employee Relations and current federal and state labor laws.
  2. Knowledge of Labor Relations in a union environment.
  3. Highly familiar and experienced in administering FMLA and ADA.
  4. Human Resources certification SPHR or PHR, preferred.
  5. Knowledge of the principles and practices of payroll administration.
  6. Ability to interpret complex personnel laws.
  7. Ability to maintain effective audio-visual discrimination and perception needed for making decisions because of observations and communication with others.
  8. Ability to communicate clearly and concisely, both orally and in writing.

Minimum Education, Training, and Experience

  • Graduation from an accredited four (4) year college or university with major coursework in Human Resources, or closely related field.
  • Five (5) years’ experience in payroll preparation and administration, preferably utilizing the ADP payroll system.
  • An equivalent combination of education, training, and experience, which provides the required knowledge and abilities, may be considered sufficient and substituted on a two for one basis.

Additional Requirements

  • Must be able to operate a variety of automated office machines including computers, copiers, printers, facsimile machines, telephones, etc.
  • Must be able to move or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
  • Must possess and maintain an applicable California Driver’s License and a driving record acceptable to the Authority’s insurance carrier. (Exceptions will be considered on a case-by-case basis.)
  • May be required to attend meetings after normal business hours.
  • Exempt staff work a flex schedule of eight 9-hour days and one 8-hour day with every other Friday off; exempt employees are measured on outcomes and expected to complete their work irrespective of the flex schedule.

Behavioral Competencies

Client Services — Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments, and ensuring that our clients have been heard.

Initiative — Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.

Professional Behavior — Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.

Communication — Employee needs to provide clear, concise, and organized communication to fully transfer understanding of programs and responsibilities. Actively listens and ability to adapt messaging. Strives to communicate information with appropriate personnel in a timely manner.

Teamwork — Actively and collaboratively participates, despite personal differences, towards a common goal. Employee is open to new ideas and/or approaches. Employee is aware of changes that impact internal and external customers and effectively communicates the impact when working as a team.

Integrity — Employee is honest with oneself, coworkers, and clients. Stands up for what is right even in the face of opposition.

Safety Awareness — Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.

Reliability & Judgment — Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Performs work in a reliable manner that is both accurate and timely.

To Apply

Download, complete and submit the Housing Authority Job Application to the information below:

Human Resources Department
C/O Doi Do
2575 Grand Canal Blvd. Suite 200
Stockton, CA 95207

For more information about HACSJ Job Opportunities, refer to our Employment Opportunities page.

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