The HACSJ Procurement Process
Informal Procurements are generally procured using the Quote for Small Purchases (QSP) process. This is the standard method the HACSJ Procurement Department uses to acquire goods or services below $150,000.00. This informal QSP process means formal proposals are not required and formal protest procedures do not apply. The HACSJ reserves the right to issue modifications to any QSP at any time, award the proposed project to more than one firm, reject all proposals, and ask for any clarifications or verifications from Proposers at any time. Best value is the primary basis for award.
Generally, a QSP announcement is issued and posted on www.publicpurchase.com. The announcement identifies a complete description of the product or service requested. Quotes are to be received as outlined in the QSP announcement.
All Purchases of $150,000 or more are solicited using the formal procurement processes such as the Invitation For Bid (IFB), Request for Proposals (RFP), or the Request for Qualifications (RFQ) processes. Whereas contracts for IFB’s are generally awarded to the lowest responsive and responsible bidder, awards for RFP’s and RFQ’s are not based solely upon price. Awards for RFP’s and RFQ’s are made on the basis of determining the best value for the HACSJ, so other factors, such as qualifications and experience of principals and staff; methodology and management approach; understanding of the project and the HACSJ’s objectives; technical superiority; financial stability; experience; and history of the firm, are taken into consideration. The HACSJ may also use formal procurement processes for procurements under $150,000 if so doing is in the HACSJ’s best interest.