Seasonal Migrant Center Clerk
OPEN JOB POSTING
January 30th, 2025
Position Summary
Under the direct supervision of the Migrant Center Manager, the Migrant Center Clerk performs general clerical and administrative work. Work may include data entry, receiving and distributing materials, answering telephones, processing work orders, maintaining files and records, mailing verifications, customer follow-up, answering questions, and generating correspondence. Performance of duties requires excellent clerical and administrative skills and a thorough knowledge of modern office equipment. Some functions of this position may change depending on the corresponding department’s needs.
| Salary Range |
$19 Hourly (Non-exempt) |
|---|---|
| Supervisor |
Migrant Center Manager |
| Location |
14320 E. Harney Lane, Lodi, CA 95240;
|
| Apply |
HRDept@hacsj.org |
Essential Job Functions & Required Knowledge
Essential Job Functions
- Bilingual-must be able to read and speak Spanish.
- Responsible for providing clerical support to the Migrant Center, including answering incoming calls, routing calls, greeting visitors, answering questions from residents, and work order processing.
- Maintains communication, both oral and written, with participants.
- Prepares correspondence, memoranda, agreements, reports, etc., as assigned. This includes typing, filing, data management, planning, organizing, and scheduling.
- Responsibilities may include receiving, distributing, computing, and managing maintenance work orders on a database.
- While performing clerical duties, various standard office equipment may be operated such as computer terminals, typewriters, copy machines, calculators, postage meters, etc. Maintains maintenance records and instruction manuals on office equipment and schedules routine and emergency maintenance calls for office equipment.
- Send, open, route, and answer mail.
- Monitors unit vacancies, including preparing move-in and out reports.
- Take inventory of equipment and supplies. May order supplies when stock is low.
- Prepare, examine, and verify documents and/or work orders and resident files for completeness, accuracy, computation, and clarity.
- Performs other duties as required, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.
Required Knowledge and Abilities
- Knowledge of standard clerical procedures, including scheduling, mail distribution, and telephone etiquette.
- Knowledge of modern office equipment, including copiers, personal computers, calculators, facsimile machines, etc.
- Knowledge of occupational hazards and applicable safety precautions of the assigned work and work area.
- Ability to understand and follow written and oral instructions.
- Ability to establish and maintain effective working relationships with co-workers, residents, contractors, and the public.
- Ability to work effectively with customers and the general public.
- Ability to maintain clerical records.
- Ability to present ideas in a clear and concise manner, both orally and in writing.
- Ability to communicate both verbally and in writing.
Job Competencies and Qualifications
To perform this job successfully, an individual must be able to perform competently satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the job competencies.
The requirements listed below are representative of the knowledge, skill, and/or ability required:
- Demonstrated ability to maintain a calm demeanor.
- Capacity to set priorities in the presence of conflicting needs in consultation with supervisor.
- Strong self-awareness and sense of limitations.
- Appropriate professional and personal boundaries with high integrity along with the ability to maintain professional attitude and appearance always.
- Proven ability to work independently and as an effective and collaborative member of a team.
Minimum Education, Training and/or Experience
- Graduation from high school or equivalent.
- At least six (6) months to one (1) year experience in general office work.
- An equivalent combination of education, training, and experience, which provides the required knowledge and abilities, may be substituted on two for one basis.
Additional Requirements
- Ability to work while standing or sitting for extended periods of time.
- Ability to speak, read, and write fluently in Spanish required.
- Performs related work as required and other duties as assigned.
- Maintain regular and consistent attendance.
- Must be able to work, move, or carry objects or materials such as files, computer printouts, reports, calculators, office supplies, etc.
Behavioral Competencies
Client Services – Provides timely, courteous, and quality service to an individual whether internal or external by anticipating individual needs, following through on commitments and ensuring that our clients have been heard.
Initiative – Proactively seeks solutions to resolve unexpected challenges. Actively assists others without formal/informal direction. Possesses the capacity to learn and actively seeks developmental feedback. Applies feedback for continued growth by mastering concepts needed to perform work.
Professional Behavior – Exhibits positive, polite, courteous, honest, and conscientious behavior with all internal/external clients. Accepts responsibility for actions and adjusts behavior as appropriate.
Communication – Employee is clear, concise, and organized in all facets of communication to fully transfer understanding. Actively listens and ability to adapt messaging. Strives to communicate information with appropriate personnel in a timely manner.
Teamwork – Actively and collaboratively participates, despite personal differences, towards a common goal. Employees are open to new ideas and/or approaches. Employees are aware of changes that impact internal and external customers and effectively communicate the impact when working as a team.
Integrity – Employee is honest with oneself, coworkers, and clients. Stand up for what is right even in the face of opposition.
Safety Awareness – Employee is cognizant of his/her surroundings. Follows proper safety procedures and considers the safety of self and others. Identifies, communicates, and assists in the correction of any safety concerns where appropriate.
Reliability & Judgment – Employee demonstrates sound reasoning and critical thinking by making decisions in line with established Agency expectations. Perform work in a reliable manner that is both accurate and timely.
To Apply
Download, complete and submit the Housing Authority Job Application to the information below:
Human Resources Department
For more information about HACSJ Job Opportunities, refer to our Employment Opportunities page.
